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Are You Asking Yourself…
- How much am I really spending on desktop, workgroup, internal production print, and outside print services?
- How do our total document expenses compare to those of our key competitors?
- What factors contribute to these costs?
- How much money can we save and how?
- How much of an investment in time and money is needed to assess my document costs?
- Does this require a detailed on-site audit?
Challenges
- Getting to the true cost of documents across your organization
- Cost reductions
- Determining peer performance & benchmarking
- Developing an enterprise document strategy
- Increasing efficiency & optimization
Introduction & Objectives
The proliferation of output devices such as printers, copiers, fax machines, and scanners has significantly contributed to the dramatic increase in document output volume and cost over the years. While the majority of today’s organizations acknowledge the potential savings from better document management, many still lack the understanding and expertise to address the problem. Third-party providers including office equipment manufacturers, document outsourcing firms, and independent service providers are offering assessment services that focus on identifying costs and inefficiencies around document output.
This white paper is designed to serve as a baseline tool for individuals within corporations that are tasked with assessing the current state of their enterprise document systems and developing a future document strategy.
This white paper will discuss document trends, levels of assessments, benchmarking, processes, costs/potential savings, and corporate barriers. It will also identify elements that make up today’s typical assessment services. Because many vendors use various terminologies for their respective assessment services, a user organization needs to be aware of common critical steps when embarking on an assessment project. |
